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This document is an expense claim worksheet for the Department of Physics and Astronomy at UBC, revised in July 2013. It outlines the necessary information and procedures for submitting a travel claim, including reimbursement details, types of expenses, and the required documentation.
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How to fill out advance travel claim
How to fill out advance travel claim
01
Gather all necessary documents including receipts and travel itineraries.
02
Fill out the advance travel claim form with your personal information.
03
Provide details of your travel, including dates, destination, and purpose.
04
Itemize your expenses and attach supporting documentation for each.
05
Double-check all information for accuracy and completeness.
06
Submit the form to your finance department or travel administrator for approval.
Who needs advance travel claim?
01
Employees traveling for business purposes that require travel expenses.
02
Individuals who need to cover expenses in advance before the travel occurs.
03
Teams or departments that have pre-approved travel budgets for work-related activities.
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What is advance travel claim?
An advance travel claim is a request for reimbursement for travel expenses that are anticipated to be incurred before the travel occurs, often submitted to secure funds in advance.
Who is required to file advance travel claim?
Employees or individuals traveling for business purposes, where expenses are expected to be incurred prior to the trip, are typically required to file an advance travel claim.
How to fill out advance travel claim?
To fill out an advance travel claim, one must complete the relevant form provided by their organization, detailing the purpose of travel, estimated expenses, dates of travel, and other required information.
What is the purpose of advance travel claim?
The purpose of an advance travel claim is to ensure that funds are available to cover anticipated travel expenses and to streamline the reimbursement process post-travel.
What information must be reported on advance travel claim?
Information typically required on an advance travel claim includes the traveler's name, travel dates, purpose of travel, estimated expenses (such as transportation, lodging, and meals), and any documentation to support the claims.
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