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This form allows a Full or Honorary Member of NZOIA to designate another member to vote on their behalf at the NZOIA Annual General Meeting for the election of the Board of Directors.
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How to fill out proxy voting template

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How to fill out proxy voting form

01
Obtain the proxy voting form from your company's investor relations or your brokerage firm.
02
Read the instructions carefully provided on the form.
03
Fill in your name and contact information in the designated fields.
04
Specify the date of the meeting for which you are granting the proxy.
05
Indicate who you are appointing as your proxy (can be an individual or a company).
06
Mark your voting preferences for the agenda items listed on the form.
07
Sign and date the form to validate your proxy vote.
08
Submit the completed form according to the instructions provided (either by mail, fax, or online).

Who needs proxy voting form?

01
Shareholders who cannot attend the annual or special meetings in person.
02
Individuals who want to delegate their voting rights to someone else.
03
Investors who wish to ensure their vote is counted on important corporate matters.

What is Proxy Voting Form?

The Proxy Voting is a Word document that should be submitted to the relevant address in order to provide certain information. It needs to be completed and signed, which can be done manually in hard copy, or using a certain software e. g. PDFfiller. It allows to complete any PDF or Word document right in the web, customize it according to your requirements and put a legally-binding e-signature. Right after completion, you can send the Proxy Voting to the relevant person, or multiple recipients via email or fax. The editable template is printable too from PDFfiller feature and options presented for printing out adjustment. Both in digital and physical appearance, your form should have a organized and professional outlook. You may also turn it into a template to use it later, without creating a new file from the beginning. You need just to customize the ready document.

Instructions for the form Proxy Voting

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A proxy voting form is a document that allows a shareholder to delegate their voting rights to another person, allowing that individual to vote on behalf of the shareholder at a shareholder meeting.
Typically, publicly traded companies are required to file proxy voting forms with the Securities and Exchange Commission (SEC) and distribute them to shareholders when soliciting votes for corporate decisions.
To fill out a proxy voting form, shareholders should provide their name, the shares they hold, a designation for their proxy (the person to whom they are giving their voting rights), and their voting instructions for each item on the agenda.
The purpose of a proxy voting form is to facilitate shareholder participation in corporate governance by allowing those who cannot attend meetings to cast their votes on important corporate matters.
The proxy voting form must report the shareholder's name, the number of shares held, the designated proxy, and the voting preferences for each item on the agenda.
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