Get the free Ordinary Council Meeting Minutes

This document contains the unconfirmed minutes of the Ordinary Council Meeting held by the Shire of East Pilbara on December 11, 2015. It details various agenda items discussed, including council resolutions related to community services, financial reports, and administrative decisions. The meeting also included public question time, attendance records, officer reports, and several motions for future actions.

How to fill out ordinary council meeting minutes

How to fill out ordinary council meeting minutes

1. Start by recording the date, time, and location of the meeting.
2. List the names of the council members present and absent.
3. Include the approval of the previous meeting's minutes.
4. Document the agenda items discussed during the meeting.
5. Record the decisions made on each agenda item, including motions and votes.
6. Note any important discussions or comments made by council members.
7. Include reports from committees or officers, if applicable.
8. Document any public comments or questions that were raised.
9. Summarize any action items assigned, including responsible parties and deadlines.
10. Conclude with the date and time of the next meeting, if scheduled.

Who needs ordinary council meeting minutes?

1. Council members for reference and accountability.
2. Municipal staff for administrative purposes.
3. The public for transparency and record-keeping.
4. Auditors for compliance and financial oversight.
5. Future councils for historical context and decision-making.

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What is ordinary council meeting minutes?

Ordinary council meeting minutes are the official written records of the discussions, decisions, and actions taken during a council meeting. They serve as a legal document to reflect what transpired during the meeting.

Who is required to file ordinary council meeting minutes?

The secretary or designated official of the council is typically required to file ordinary council meeting minutes. This ensures that there is an accurate and official record of the meeting.

How to fill out ordinary council meeting minutes?

To fill out ordinary council meeting minutes, note the date, time, and location of the meeting, list attendees, outline the agenda items discussed, summarize key points and decisions made, and record any actions to be taken or follow-up items.

What is the purpose of ordinary council meeting minutes?

The purpose of ordinary council meeting minutes is to provide a formal record of the proceedings, ensure transparency and accountability, facilitate continuity for future meetings, and serve as a reference for decisions made by the council.

What information must be reported on ordinary council meeting minutes?

Ordinary council meeting minutes must include the date and time of the meeting, names of attendees, a summary of discussions, resolutions and decisions made, action items, and any votes taken or outcomes of those votes.