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Exhibit 3SUNY COLLEGE OLD WESTBURY PROCUREMENT/TRAVEL/NON EMPLOYEE TRAVEL CARD APPLICATION Your use of the State University of New York (SUNY) J.P. Morgan Card(s) is subject to the following terms
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How to fill out procurement-travel-non-employee-travel-card

01
Gather necessary information for the non-employee traveler, including their name, contact details, and travel itinerary.
02
Obtain the procurement-travel-non-employee-travel-card application form from the relevant department or online portal.
03
Fill out the application form with accurate details regarding the non-employee's travel dates, purpose of travel, and any specific accommodation requests.
04
Attach any required documentation, such as invitations or approvals for the trip.
05
Review the completed form and documentation to ensure all information is correct and complete.
06
Submit the application form and supporting documents to the designated approver or procurement department as per the organization’s procedures.
07
Follow up with the approver to ensure the application is processed in a timely manner.

Who needs procurement-travel-non-employee-travel-card?

01
Any department or team that requires travel arrangements for a non-employee, such as consultants, guest speakers, or visitors on business.
02
Organizations looking to handle travel expenses for individuals who are not regular employees but are essential to business operations.
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The procurement-travel-non-employee-travel-card is a financial tool specifically designed to facilitate and manage travel expenses for individuals who are not employed by the organization. It is used to streamline the payment process for travel-related costs incurred during official trips.
Individuals or organizations that incur travel expenses on behalf of non-employees, such as consultants, vendors, or guests, are required to file the procurement-travel-non-employee-travel-card.
To fill out the procurement-travel-non-employee-travel-card, one needs to provide pertinent details such as the traveler's name, purpose of travel, dates of travel, itemized expenses, and any relevant receipts attached as documentation.
The purpose of the procurement-travel-non-employee-travel-card is to ensure that travel expenses for non-employees are accurately tracked, managed, and reimbursed in a timely manner while maintaining compliance with organizational policies.
The information that must be reported includes traveler's name, date of travel, purpose of travel, itemized list of expenses, total amount spent, and any supporting documentation such as receipts.
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