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This document provides the minutes from a special called town hall meeting held in Vivian, Louisiana on April 23, 2019. It details the meeting proceedings, including the call to order, approval of agenda, public comments, introductions of two ordinances, and a budget workshop discussion for the police department.
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How to fill out minutes of special called
How to fill out minutes of special called
01
Start with the date and time of the meeting.
02
List the names of the attendees including those present and absent.
03
State the purpose of the special called meeting.
04
Record the agenda items discussed in the order they were addressed.
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Take note of key discussions, decisions made, and any votes taken.
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Include any actions to be taken and who is responsible for each action.
07
Summarize any important announcements or follow-up items.
08
End with the time the meeting adjourned.
Who needs minutes of special called?
01
Participants of the meeting for reference and accountability.
02
Members who were unable to attend, to stay informed.
03
Organizational leadership for records and decision tracking.
04
Regulatory bodies if required for compliance.
05
Future auditors for transparency and accountability.
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What is minutes of special called?
Minutes of special called refers to the official written record of the discussions, decisions, and actions taken during a special meeting that deviates from the regular meeting schedule.
Who is required to file minutes of special called?
Typically, the secretary or designated officer of the organization or governing body is required to file the minutes of a special called meeting.
How to fill out minutes of special called?
To fill out minutes of special called, include the meeting date, time, and location, list attendees, summarize discussions and decisions made, and record any votes taken along with the outcomes.
What is the purpose of minutes of special called?
The purpose of minutes of special called is to provide a formal record of the meeting's proceedings, ensuring transparency, accountability, and a reference document for future discussions.
What information must be reported on minutes of special called?
Minutes must report the meeting's date, time, location, attendees, agenda items discussed, decisions made, motions proposed, and results of votes if applicable.
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