Get the free Meeting Minutes

Minutes from the City of East Helena council meeting and public hearing held on July 18, 2023, covering zoning variance requests, departmental reports, and various council actions taken.

How to fill out meeting minutes

How to fill out meeting minutes

1. Start with the date, time, and location of the meeting.
2. List the names of attendees and those who are absent.
3. Note the purpose of the meeting.
4. Outline the agenda items discussed.
5. Record key points, discussions, and decisions made for each agenda item.
6. Include action items, assigning responsibility and deadlines where applicable.
7. Summarize any other important outcomes or announcements.
8. Conclude with the date and time for the next meeting, if applicable.
9. Review the minutes for accuracy before distributing.

Who needs meeting minutes?

1. Project managers
2. Team members who attended the meeting
3. Stakeholders who need to stay informed
4. Administrative staff responsible for record-keeping
5. New team members who were not present

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What is meeting minutes?

Meeting minutes are the official written record of a meeting, summarizing the discussions, decisions, and action points that occurred during the meeting.

Who is required to file meeting minutes?

Typically, the secretary or designated note-taker of the meeting is responsible for filing the meeting minutes, but it can also be required from other participants based on the organization's policies.

How to fill out meeting minutes?

To fill out meeting minutes, start by noting the date, time, and attendees present. Summarize the main discussion points, decisions made, and action items assigned, along with deadlines if applicable.

What is the purpose of meeting minutes?

The purpose of meeting minutes is to provide a formal record of what occurred during the meeting, serve as a reference for future meetings, ensure that all participants have a clear understanding of decisions made, and facilitate accountability for action items.

What information must be reported on meeting minutes?

Meeting minutes should typically include the date and time of the meeting, names of attendees, agenda items, summaries of discussions, decisions made, action items assigned, and the next meeting details.