Get the free Regular Council Meeting Minutes

Minutes documenting discussions, decisions, and reports presented during the Regular Council Meeting of the Town of Bassano held on September 18, 2024. Key topics included housing needs assessments, franchise agreement approvals, and community standards violations.

How to fill out regular council meeting minutes

How to fill out regular council meeting minutes

1. Begin with the header that includes the date, time, and location of the meeting.
2. List the names of the attendees and note any absentees.
3. Write a brief statement about the call to order, including the person who called the meeting to order.
4. Record the approval of the previous meeting's minutes.
5. Document the agenda items discussed in order, with pertinent details or decisions.
6. Include any motions made, who made them, and the outcome of the votes.
7. Capture any important discussions or comments made during the meeting.
8. Note any action items, including who is responsible for completing them and due dates.
9. End with the time of adjournment and the next meeting's date, if established.

Who needs regular council meeting minutes?

1. Members of the council who need to refer back to discussions and decisions made.
2. Staff members who must implement the decisions taken during the meeting.
3. Residents and stakeholders who seek transparency in local government activities.
4. Auditors and regulatory bodies that require documentation of the council's actions.
5. Future council members for historical reference and understanding of past decisions.

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What is regular council meeting minutes?

Regular council meeting minutes are the official written records of the discussions, decisions, and actions taken during a council meeting.

Who is required to file regular council meeting minutes?

The designated secretary or clerk of the council is typically required to file the regular council meeting minutes.

How to fill out regular council meeting minutes?

To fill out regular council meeting minutes, one should record the date, time, and location of the meeting, list the attendees, summarize discussions, document decisions made, and include any actions assigned.

What is the purpose of regular council meeting minutes?

The purpose of regular council meeting minutes is to provide a formal record of the proceedings for transparency, accountability, and future reference.

What information must be reported on regular council meeting minutes?

Regular council meeting minutes must report the date, time, and location of the meeting, names of attendees, summary of discussions, actions taken, votes, and any assignments made.