Get the free Minutes of Ordinary Council Meeting - coorow wa gov

This document contains the minutes of the Ordinary Council Meeting held on 21 May 2014 at the Leeman Recreation Centre. The minutes outline the proceedings of the meeting, including public questions, council resolutions, and various reports presented by council members and staff. Notable discussions include planning proposals, community participation, financial reports, and policy amendments related to procurement and safety equipment.

How to fill out minutes of ordinary council

How to fill out minutes of ordinary council

1. Begin with the date, time, and location of the meeting.
2. List the names of attendees and absentees.
3. Record the approval of previous minutes.
4. Note the agenda items discussed in the order they were addressed.
5. Summarize key points made during discussions for each agenda item.
6. Document decisions made, including any resolutions or motions passed.
7. Include any action items assigned, along with responsible parties and deadlines.
8. Record the time of adjournment.
9. Proofread the minutes for accuracy before distribution.
10. Distribute the finalized minutes to all council members.

Who needs minutes of ordinary council?

1. Council members and participants of the meeting.
2. Municipal staff for administrative purposes.
3. Legal representatives for compliance and record-keeping.
4. Community members who are interested in council decisions.
5. Future council members as a historical reference.

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What is minutes of ordinary council?

Minutes of ordinary council are the official written records that document the discussions, decisions, and actions taken during a council meeting.

Who is required to file minutes of ordinary council?

Typically, the secretary or designated officer of the council is required to file the minutes of ordinary council.

How to fill out minutes of ordinary council?

Minutes should be filled out by accurately recording the meeting date, attendees, agenda items discussed, motions made, votes taken, and outcomes reached.

What is the purpose of minutes of ordinary council?

The purpose of minutes is to provide an official account of council proceedings, ensuring transparency, accountability, and historical record-keeping.

What information must be reported on minutes of ordinary council?

Minutes must report the date and location of the meeting, names of attendees, topics discussed, decisions made, actions assigned, and any votes taken.