Get the free Ordinary Council Meeting Minutes - mingenew wa gov

Minutes from the Ordinary Council Meeting held on 16 October 2024, including discussions on previous minutes, public questions, applications, CEO reports, financial reports, and various resolutions made by the council.

How to fill out ordinary council meeting minutes

How to fill out ordinary council meeting minutes

1. Start with the meeting date, time, and location.
2. List the names of the attendees and note any absences.
3. State the purpose of the meeting.
4. Record the minutes of the previous meeting and whether they were approved.
5. Detail each agenda item discussed during the meeting.
6. Summarize the discussions and decisions made for each agenda item.
7. Note any action items, including who is responsible and due dates.
8. Include any votes taken, along with the outcomes.
9. Record any announcements made during the meeting.
10. Indicate the time when the meeting adjourned.

Who needs ordinary council meeting minutes?

1. Council members for reference and accountability.
2. Administrative staff for record-keeping purposes.
3. Future council members for understanding past decisions.
4. Members of the public for transparency and engagement.
5. Regulatory bodies for compliance and oversight.

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What is ordinary council meeting minutes?

Ordinary council meeting minutes are the official written records of the discussions, decisions, and actions taken during a council meeting.

Who is required to file ordinary council meeting minutes?

The secretary or designated officer of the council is typically required to file the ordinary council meeting minutes.

How to fill out ordinary council meeting minutes?

To fill out ordinary council meeting minutes, accurately record the date, time, attendees, agenda items discussed, motions made, votes taken, and any other relevant details of the meeting.

What is the purpose of ordinary council meeting minutes?

The purpose of ordinary council meeting minutes is to provide an official record of the meeting's proceedings, facilitate transparency, and ensure that decisions made can be referred back to in the future.

What information must be reported on ordinary council meeting minutes?

Ordinary council meeting minutes must report the meeting date, time, location, names of attendees, agenda items, key points discussed, motions and resolutions passed, and the results of any votes taken.