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Procurement Services Division of Finance and AdministrationLimited Tendering and NonApplication Procurement Approval Briefing Note Director, Procurement ServicesTo: From: Date:Subject:Limited Tendering
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How to fill out limited tendering and non-application

01
Identify the necessity for limited tendering and non-application according to your procurement policies.
02
Gather all relevant documents that justify the use of limited tendering, such as project requirements or urgency.
03
Check the criteria under which limited tendering can be applied, such as market conditions or specific expertise required.
04
Prepare a detailed description of the project or service needed, outlining why limited tendering is the most appropriate method.
05
Fill out the necessary forms and documentation required for the limited tendering process, ensuring all information is accurate.
06
Submit the completed forms along with any required supporting documentation to the appropriate authority for review and approval.

Who needs limited tendering and non-application?

01
Government agencies seeking to expedite procurement processes for urgent projects.
02
Organizations that lack sufficient vendors qualified for open tendering.
03
Projects requiring specialized services that are not widely available in the market.
04
Situations where conducting a full tender process would be impractical or inefficient.
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Limited tendering is a procurement method where a contracting authority limits the number of suppliers invited to bid on a project. Non-application refers to certain conditions or situations under which the standard procurement processes do not apply.
Public sector organizations and governmental bodies that engage in procurement processes may be required to file limited tendering and non-application documents when they opt to use this method.
To fill out limited tendering and non-application, organizations should provide details about the project, justification for limiting the tendering process, and any relevant documentation that supports the decision.
The purpose of limited tendering and non-application is to expedite procurement processes in specific situations where competition is not feasible or where specialized expertise is required.
The information that must be reported includes the reasons for choosing limited tendering, the suppliers invited to submit bids, and any relevant contractual terms or conditions.
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