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Minutes from the Regular Council Meeting held on August 12, 2021, in the Summer Village of Ross Haven, Alberta, detailing attendance, agenda, approval of previous meeting minutes, new business discussed, financial reports, council reports, and future meeting dates.
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How to fill out regular council meeting minutes
How to fill out regular council meeting minutes
01
Begin with the date, time, and location of the meeting.
02
List the names of council members present and absent.
03
Record the approval of previous meeting minutes.
04
Document the agenda items discussed, including any motions made.
05
Note the results of each motion, including votes if applicable.
06
Summarize discussions on each agenda item, highlighting key points.
07
Record action items and assign responsibility to specific individuals.
08
Include any public comments or input received during the meeting.
09
Conclude with the date and time of the next meeting.
10
Ensure the minutes are ready for approval in the subsequent meeting.
Who needs regular council meeting minutes?
01
Council members for reference and accountability.
02
Municipal staff for record-keeping and action item tracking.
03
Residents and stakeholders for transparency and information.
04
Future council members to understand previous decisions and discussions.
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What is regular council meeting minutes?
Regular council meeting minutes are the official written records of the discussions, decisions, and actions taken during a regular council meeting.
Who is required to file regular council meeting minutes?
The secretary or designated minute-taker of the council is typically required to file the regular council meeting minutes.
How to fill out regular council meeting minutes?
Regular council meeting minutes should be filled out by noting the date, time, and location of the meeting, listing the council members present, summarizing the agenda items discussed, and recording any motions, votes, and outcomes.
What is the purpose of regular council meeting minutes?
The purpose of regular council meeting minutes is to provide a precise and official record of what transpired during the meeting, ensuring transparency and accountability.
What information must be reported on regular council meeting minutes?
Information that must be reported includes the names of attendees, agenda items, decisions made, any votes taken, and a summary of discussions.
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