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This document contains the minutes of the regular meeting of the City Council of Pointe-Claire held on January 16, 2024. It includes the attendance of council members, adoption of the agenda, approval of previous meeting minutes, financial resolutions, and various municipal matters discussed and resolved during the meeting.

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How to fill out regular meeting minutes

01

Start with the date, time, and location of the meeting.

02

List the attendees and those who are absent.

03

Note the purpose of the meeting.

04

Summarize the agenda items discussed.

05

Record key points, decisions made, and action items along with responsible parties.

06

Include any deadlines associated with action items.

07

End the minutes with a summary of the next meeting details or follow-up.

08

Review and share the minutes with attendees for confirmation.

Who needs regular meeting minutes?

01

Meeting organizers to maintain a record.

02

Participants for clarity on discussions and decisions.

03

Stakeholders who need updates on progress.

04

New team members to get acquainted with past discussions.

05

Audit or compliance teams for accountability.

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What is regular meeting minutes?

Regular meeting minutes are official written records of the discussions, decisions, and actions taken during a meeting. They serve as an accurate account of what transpired and are used for future reference.

Who is required to file regular meeting minutes?

Typically, the secretary or designated individual of the organization is responsible for filing regular meeting minutes. This can apply to various entities, including corporations, non-profits, and governmental bodies.

How to fill out regular meeting minutes?

To fill out regular meeting minutes, include the meeting date, time, location, attendees, agenda items discussed, summary of discussions, decisions made, action items assigned, and any other relevant notes.

What is the purpose of regular meeting minutes?

The purpose of regular meeting minutes is to provide a formal record of what occurred during the meeting, ensuring transparency, accountability, and a reference for future meetings and decision-making.

What information must be reported on regular meeting minutes?

Regular meeting minutes should report the meeting's date, time, location, list of attendees, agenda items, key discussion points, decisions made, action items, and the next meeting's details, if applicable.

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