Get the free Minutes of Regular Council Meeting

The document contains the minutes of the regular council meeting held by the Northern Village of Green Lake on March 2, 2020. It outlines the attendees, resolutions passed regarding various municipal issues including accounts payable, taxation, and council reports, as well as acknowledgments of correspondence and plans for an appreciation supper.

How to fill out minutes of regular council

How to fill out minutes of regular council

1. Prepare a template for the minutes, including headings for the date, time, location, attendees, and agenda items.
2. Record the meeting's start time and date at the top of the document.
3. List all attendees, indicating whether they are present, absent, or excused.
4. Document the agenda items discussed in the order they were addressed during the meeting.
5. Summarize discussions and decisions made for each agenda item, noting any motions, votes, and outcomes.
6. Include action items with responsible parties and deadlines for follow-up.
7. Record the time the meeting adjourned.
8. Review the draft minutes for accuracy and clarity, making necessary edits.
9. Distribute the draft minutes to council members for feedback and approval.
10. Finalize the minutes and archive them for future reference.

Who needs minutes of regular council?

1. Council members who need a record of discussions and decisions.
2. Staff members who require details for implementation of actions.
3. Community members seeking transparency on council proceedings.
4. Future councils who may refer to previous records for context.
5. Regulatory bodies that may require documentation for compliance.

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What is minutes of regular council?

Minutes of regular council are the official written record of the discussions, decisions, and actions taken during a regular council meeting.

Who is required to file minutes of regular council?

Typically, the secretary or designated administrative officer of the council is required to file the minutes.

How to fill out minutes of regular council?

Minutes should be filled out by noting the date, time, and place of the meeting, listing attendees, summarizing discussions and decisions made, and documenting any votes taken.

What is the purpose of minutes of regular council?

The purpose is to provide a formal record of the proceedings, ensure transparency, and serve as a reference for future meetings.

What information must be reported on minutes of regular council?

Minutes must report the date and time of the meeting, names of attendees, a summary of discussions, decisions made, motions proposed, and results of votes.