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This document contains the minutes of the regular meeting held by the Common Council of the City of Auburn on February 2, 2016. The minutes cover the proceedings including roll call, approval of previous meeting minutes, recognition of visitors, presentation of vouchers, ordinance readings, and announcements.
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How to fill out common council meeting minutes
How to fill out common council meeting minutes
01
Start with the basic information: Include the date, time, and location of the meeting.
02
List the attendees: Record the names of all council members and any guests present.
03
Review the agenda: Note the items discussed during the meeting in the order they were addressed.
04
Take notes during discussions: Record key points, decisions made, and any motions passed.
05
Summarize reports: If reports were presented, provide a brief summary of the key information discussed.
06
Record public comments: Document any comments or concerns raised by members of the public during the meeting.
07
Include action items: Note any tasks assigned or deadlines set during the meeting.
08
Draft and review minutes: Write a clear and coherent draft of the minutes, then have them reviewed by relevant parties before finalization.
09
Distribute the final minutes: Share the approved minutes with all council members and post them in accessible locations.
Who needs common council meeting minutes?
01
Council members: For their records and to review decisions made.
02
City officials and administrators: To stay informed about council activities and directives.
03
Residents and community members: To understand the discussions and decisions that affect their local governance.
04
Researchers and historians: To study local governmental processes and decisions over time.
05
Media personnel: To report accurately on local government affairs.
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What is common council meeting minutes?
Common council meeting minutes are the official written record of the proceedings and decisions made during a common council meeting.
Who is required to file common council meeting minutes?
Typically, the city clerk or designated secretary of the common council is required to file the meeting minutes.
How to fill out common council meeting minutes?
Common council meeting minutes should be filled out by noting the date, time, location, attendees, a detailed summary of discussions, decisions made, and any votes taken during the meeting.
What is the purpose of common council meeting minutes?
The purpose of common council meeting minutes is to provide a formal record of the discussions and decisions made, ensuring transparency and accountability in local government.
What information must be reported on common council meeting minutes?
Meeting minutes must report the date and time of the meeting, names of attendees, topics discussed, actions taken, votes cast, and any resolutions or ordinances adopted.
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