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Minutes from the regular council meeting held on August 12, 2024, in the Village of Franklin, discussing various agenda items including the golf cart ordinance, Extenet Systems application for a cell tower, public comments, and reports from village officers.

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How to fill out regular council meeting minutes

01

Start with the meeting header: Date, time, and location of the meeting.

02

List the members present and absent for the meeting.

03

Record the call to order and note who presided over the meeting.

04

Summarize the agenda items discussed, noting any motions, resolutions, or votes taken.

05

Document the key discussions for each agenda item, highlighting important points and decisions made.

06

Include any public comments or input received during the meeting.

07

Note any follow-up actions required and who is responsible for them.

08

Conclude with the time of adjournment.

09

Review and finalize the minutes before distributing them to members.

Who needs regular council meeting minutes?

01

Council members for reference and to keep track of decisions made.

02

City officials and staff to ensure implementation of actions decided in meetings.

03

Residents and community members for transparency and accountability.

04

Auditors and oversight bodies for compliance and governance purposes.

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What is regular council meeting minutes?

Regular council meeting minutes are the official written records of the discussions, decisions, and actions taken during a council meeting.

Who is required to file regular council meeting minutes?

Typically, the secretary of the council or an appointed recording officer is required to file regular council meeting minutes.

How to fill out regular council meeting minutes?

To fill out regular council meeting minutes, record the date, time, and location of the meeting, list attendees, summarize discussions, note decisions made, and document any votes that occurred.

What is the purpose of regular council meeting minutes?

The purpose of regular council meeting minutes is to provide a written account of the meeting, serve as a reference for future meetings, and ensure transparency and accountability in council actions.

What information must be reported on regular council meeting minutes?

Regular council meeting minutes must report the date, time, and location of the meeting, attendees, agenda items discussed, decisions made, motions proposed and votes taken.

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