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Minutes from the special council meeting held on October 7, 2024, detailing various agenda items including tender awards for road rehabilitation and pump track construction, attendance records, public question and statement sessions, and discussions regarding netball courts at Keirnan Park.
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How to fill out special council meeting minutes
How to fill out special council meeting minutes
01
Start with the title: 'Minutes of Special Council Meeting' along with the date and time.
02
List the names of the council members present and absent.
03
Note the purpose of the meeting.
04
Summarize discussions point by point.
05
Include decisions made and any resolutions passed.
06
Record any assigned tasks or motions.
07
End with the time the meeting adjourned.
08
Sign the minutes by the person responsible for taking them.
Who needs special council meeting minutes?
01
The council members who attended the meeting.
02
Administrative staff for record-keeping.
03
Members of the community who may be interested in the council's decisions.
04
Regulatory bodies requiring documentation of council activities.
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What is special council meeting minutes?
Special council meeting minutes are the official written records of the discussions, decisions, and actions taken during a special meeting of the council.
Who is required to file special council meeting minutes?
Typically, the secretary of the council or a designated minute-taker is required to file the special council meeting minutes.
How to fill out special council meeting minutes?
To fill out special council meeting minutes, include the meeting date, time, location, attendees, agenda items discussed, decisions made, and any votes taken.
What is the purpose of special council meeting minutes?
The purpose of special council meeting minutes is to provide an official record of what transpired during the meeting, ensuring transparency and accountability.
What information must be reported on special council meeting minutes?
Special council meeting minutes must report the date, time, location, list of attendees, agenda items, decisions made, and any actions to be taken.
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