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This document contains the minutes from the regular meeting of the City Council held on April 17, 2017. It includes details of the attendees, the adoption of the agenda, approval of previous minutes, notices published, committee reports, development permits, building permits, requisitions, payrolls, accounts, and various decisions made regarding city plans and events.
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How to fill out regular meeting minutes
How to fill out regular meeting minutes
01
Start by noting the date, time, and location of the meeting.
02
List the names of attendees and those who are absent.
03
Outline the agenda items and any key points discussed for each item.
04
Record decisions made, including motions, votes, and any action items assigned.
05
Summarize discussions, highlighting important discussions or differing opinions.
06
Include any important announcements or next steps.
07
End with the time the meeting adjourned and the date and time of the next meeting.
Who needs regular meeting minutes?
01
Members of the organization who attended the meeting.
02
Individuals who couldn't attend but need to stay informed.
03
Team leaders or project managers for tracking progress.
04
Stakeholders who require updates on decisions and actions.
05
Administrative staff responsible for documentation and archiving.
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What is regular meeting minutes?
Regular meeting minutes are the official written record of the proceedings and decisions made during a meeting.
Who is required to file regular meeting minutes?
Typically, the secretary or designated person of the organization is required to file regular meeting minutes.
How to fill out regular meeting minutes?
To fill out regular meeting minutes, summarize the main discussions, record decisions made, note action items, and include the names of attendees and the meeting date.
What is the purpose of regular meeting minutes?
The purpose of regular meeting minutes is to provide an accurate and official account of the meeting, ensuring transparency and a reference for future actions.
What information must be reported on regular meeting minutes?
Regular meeting minutes must report the date and time of the meeting, names of attendees, agenda items discussed, motions made, votes taken, and any action items.
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