Get the free Special Regular Council Minutes

This document contains the minutes from the Special Regular Council meeting held on July 24, 2019, at the City Hall in Surrey, B.C. It includes details on the adoption of the agenda, various bylaws and permits discussed, and council decisions including the adoption of amendments to the Surrey Zoning Bylaw.

How to fill out special regular council minutes

How to fill out special regular council minutes

1. Begin with the title: Clearly state 'Special Regular Council Minutes'.
2. Include the date and time of the meeting.
3. List the location of the meeting.
4. Record the names of council members present and absent.
5. Write a brief introduction or purpose of the special meeting.
6. Summarize the agenda items discussed, listing each topic clearly.
7. Document the decisions made, motions proposed, and votes taken on each agenda item.
8. Include any important discussions or comments made by council members.
9. Note any public participation, if applicable.
10. End with the time of adjournment and the signature of the council secretary.

Who needs special regular council minutes?

1. Local government officials and council members.
2. Citizens who want to stay informed about council decisions.
3. Administrative staff responsible for record-keeping.
4. Legal teams for compliance and accountability.
5. Potential investors or stakeholders monitoring council actions.

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What is special regular council minutes?

Special regular council minutes are the official records documenting the discussions, decisions, and actions taken during a special council meeting that deviates from the regular meeting schedule.

Who is required to file special regular council minutes?

Typically, the city clerk or the designated recording secretary is required to file special regular council minutes.

How to fill out special regular council minutes?

To fill out special regular council minutes, one should record the date and time of the meeting, attendees, agenda items discussed, motions made, votes taken, and any actions that were decided upon.

What is the purpose of special regular council minutes?

The purpose of special regular council minutes is to provide an accurate and official record of the proceedings and decisions made during special council meetings for transparency and accountability.

What information must be reported on special regular council minutes?

Information that must be reported includes the meeting date, attendees, agenda items, summary of discussions, motions made, voting outcomes, and any resolutions or actions taken.