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These are the official minutes from the Council Hearing held from 21 May to 31 May 2024 at the Rotorua Lakes Council. The document includes details on the attendees, submitters, sessions, reports discussed, and resolutions made during the meetings.
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How to fill out council hearing minutes

01
Begin by setting the date and time of the council meeting.
02
List the names of the council members present and absent.
03
Record the names of any guests or public attendees.
04
Note the agenda items discussed during the meeting.
05
Summarize the discussions for each agenda item, highlighting key points.
06
Document any decisions made or votes taken, including the results.
07
Include any motions or resolutions passed during the meeting.
08
Capture any public comments or feedback relevant to the agenda items.
09
Conclude with the time the meeting adjourned.
10
Review the minutes for accuracy before distributing them.

Who needs council hearing minutes?

01
Council members for review and reference.
02
Municipal staff for record-keeping and administrative purposes.
03
Attendees and public members interested in the proceedings.
04
Auditors or regulatory bodies requiring documentation of meetings.
05
Future councils to ensure continuity and informed decision-making.
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Council hearing minutes are official written records of the discussions, decisions, and actions taken during a council meeting or hearing.
Typically, the designated secretary or clerk of the council is required to file the council hearing minutes.
To fill out council hearing minutes, document the date, time, and location of the meeting, record attendees, summarize discussions, decisions made, votes taken, and any action items or follow-ups that were agreed upon.
The purpose of council hearing minutes is to provide a formal record of what transpired during the meeting, ensuring transparency, accountability, and reference for future discussions.
Council hearing minutes must report the date and time of the meeting, names of attendees, summaries of discussions, decisions made, motions passed, and any assignments or follow-ups.
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