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This document contains the minutes from the Regular Meeting of the Council for the Village of Lions Bay, held on October 1, 2019. It includes details on council members present, agenda items addressed, public participation, and discussions regarding telecommunications infrastructure, including a tower agreement with SBA Communications.
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How to fill out regular meeting minutes
How to fill out regular meeting minutes
01
Start with the date, time, and location of the meeting.
02
List the attendees and note any absences.
03
Write down the agenda items discussed in the meeting.
04
Summarize the main points of discussion for each agenda item.
05
Record any decisions made, including who is responsible for follow-up actions.
06
Include any assigned deadlines for tasks or actions.
07
Note any issues raised during the meeting and any resolutions.
08
Conclude with the date and time of the next meeting if scheduled.
Who needs regular meeting minutes?
01
Team members who attended the meeting for reference.
02
Management for tracking project progress.
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Stakeholders who need updates on decisions and actions.
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New team members for onboarding.
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Anyone who could not attend the meeting.
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What is regular meeting minutes?
Regular meeting minutes are the official written record of the proceedings and discussions that occur during a meeting, capturing decisions made, actions taken, and important discussions.
Who is required to file regular meeting minutes?
Typically, the secretary of the meeting or an appointed individual is responsible for filing regular meeting minutes. Organizations may have specific guidelines defining this requirement.
How to fill out regular meeting minutes?
To fill out regular meeting minutes, note the date and time of the meeting, list attendees, document key discussions, record motions and votes, and summarize action items to be followed up on.
What is the purpose of regular meeting minutes?
The purpose of regular meeting minutes is to provide an accurate and formal record of what transpired during the meeting, ensuring transparency, accountability, and a reference for future meetings.
What information must be reported on regular meeting minutes?
Regular meeting minutes should include the date, time, and location of the meeting, a list of attendees, a summary of discussions, decisions made, actions to be taken, and any votes or resolutions.
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