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Minutes from the Monthly Council Meeting held on August 19, 2024, detailing the proceedings, motions, discussions, reports, and decisions made by the Summerside City Council, including resolutions on housing, public works, and community events.
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How to fill out monthly council meeting minutes

01
Start with the date, time, and location of the meeting.
02
List the names of attendees and any absentees.
03
Note the approval of previous minutes if applicable.
04
Record agenda items discussed.
05
Detail key discussions, decisions made, and action items assigned.
06
Include deadlines for action items and responsible parties.
07
Document any public comments or questions.
08
Summarize any financial reports or important announcements.
09
Conclude with the time of adjournment.
10
Review minutes for accuracy before distribution.

Who needs monthly council meeting minutes?

01
Council members for reference and accountability.
02
Staff members who need to know action items.
03
Members of the public interested in council activities.
04
Future councils to maintain historical records.
05
Regulatory bodies that may require documentation.
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Monthly council meeting minutes are the official written record of the discussions, decisions, and actions taken during the monthly meetings of a council.
Typically, the secretary of the council is responsible for filing the monthly council meeting minutes.
Monthly council meeting minutes should be filled out by recording the date, time, and location of the meeting, along with a list of attendees, the agenda items discussed, decisions made, and any action items assigned.
The purpose of monthly council meeting minutes is to provide a formal record of the proceedings for future reference, accountability, and to keep those unable to attend informed of the council's actions.
The meeting minutes should report the date and time of the meeting, names of attendees, a summary of discussions, decisions made, and any motion or action items with assigned responsibilities.
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