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This document outlines the proceedings and agenda for the Extraordinary Council Meeting held on 15 October 2024. It includes details on the opening, apologies, reports from officers, election procedures for Mayor and Deputy Mayor, and the calendar for future meetings, along with general ethical obligations and declarations of interest.

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How to fill out extraordinary council meeting

01

Determine the need for an extraordinary council meeting based on urgent matters or issues that cannot wait until the next regular meeting.

02

Consult with council members to gauge availability and agree on a suitable date and time.

03

Prepare a clear agenda that outlines the topics to be discussed, ensuring all relevant information is included.

04

Notify all council members of the meeting details, including date, time, location, and agenda in advance.

05

Ensure all necessary documentation related to the agenda items is ready and distributed to the participants before the meeting.

06

Conduct the meeting, ensuring to follow the agenda and allowing time for discussion on each item.

07

Record the minutes of the meeting, noting important decisions and actions to be taken.

08

Distribute the minutes to all council members after the meeting for their review and records.

Who needs extraordinary council meeting?

01

Local government councils that require urgent decision-making on important issues.

02

Organizations or committees facing time-sensitive matters that need immediate attention.

03

Community groups needing to address pressing concerns that cannot wait for the next regular meeting.

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What is extraordinary council meeting?

An extraordinary council meeting is a special meeting called to address urgent matters that cannot wait until the next regular meeting of the council.

Who is required to file extraordinary council meeting?

Typically, the council or governing body of an organization is required to file an extraordinary council meeting when such a meeting is convened.

How to fill out extraordinary council meeting?

To fill out an extraordinary council meeting, one should complete the required forms, including details such as the date, time, location, agenda, and the names of council members present.

What is the purpose of extraordinary council meeting?

The purpose of an extraordinary council meeting is to consider urgent issues that arise unexpectedly and cannot wait for the regular council meeting schedule.

What information must be reported on extraordinary council meeting?

Information that must be reported includes the meeting date, attendees, agenda items discussed, decisions made, and any voting outcomes.

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