Get the free Regular Council Meeting Minutes #2023-12

Minutes from the Regular Council Meeting held on June 26, 2023, in the City of Whitehorse, detailing the agenda, discussions, committee reports, and resolutions passed during the meeting.

How to fill out regular council meeting minutes

How to fill out regular council meeting minutes

1. Start with the heading: Include the title 'Council Meeting Minutes', date, time, and location.
2. List the attendees: Record names of council members present and absent.
3. Call to order: Note the time the meeting began and who called it to order.
4. Approve previous minutes: Mention if the minutes from the last meeting were approved, and note any amendments.
5. Agenda items: Record each agenda item discussed, including any presentations or reports.
6. Discussions: Summarize key discussions, decisions made, votes taken, and action items assigned.
7. Public comments: Document any comments or questions from the public during the meeting.
8. Closing: Note the time the meeting adjourned and who adjourned it.
9. Signature line: Include a line for the person taking the minutes to sign and date.

Who needs regular council meeting minutes?

1. Council members: They need the minutes to review past discussions and decisions.
2. The public: It provides transparency and keeps the community informed about council activities.
3. Municipal staff: They require minutes for record-keeping and reference for ongoing projects.
4. Legal entities: Minutes may be needed for legal purposes or compliance with regulations.

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What is regular council meeting minutes?

Regular council meeting minutes are official written records that document the discussions, decisions, and actions taken during a council meeting.

Who is required to file regular council meeting minutes?

Typically, the secretary of the council or designated employee is required to file the regular council meeting minutes.

How to fill out regular council meeting minutes?

To fill out regular council meeting minutes, start by noting the date, time, and location of the meeting, list attendees, summarize discussions on agenda items, record decisions made, and include any motions and votes.

What is the purpose of regular council meeting minutes?

The purpose of regular council meeting minutes is to provide a formal record of what transpired during the meeting, serve as a reference for future meetings, and ensure transparency and accountability in the council's actions.

What information must be reported on regular council meeting minutes?

Regular council meeting minutes must report the date and time of the meeting, names of attendees, a summary of discussion points, decisions made, any motions and their outcomes, and any public comments received.