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This document contains the minutes from the Ashfield-Colborne-Wawanosh Township Council meeting held on May 5, 2020, conducted through Zoom due to the COVID-19 pandemic. It details attendance, discussions, resolutions, and by-law adoptions during the meeting.

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How to fill out council minutes

01

Begin the minutes with the date, time, and location of the meeting.

02

List attendees, including council members and any guests.

03

Record the call to order and any formal introductions.

04

Note the approval of previous minutes and any amendments.

05

Summarize each agenda item discussed, including key points and decisions made.

06

Record any motions made, including who made the motion and the outcome.

07

Document any public comments or questions.

08

Conclude with the time of adjournment.

09

Review the minutes for clarity and accuracy before distribution.

Who needs council minutes?

01

Council members who require official records of meetings.

02

Residents and stakeholders interested in council decisions and proceedings.

03

City officials and staff for reference to council actions.

04

Regulatory bodies that may require documentation of council activities.

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What is council minutes?

Council minutes are the official written record of the proceedings and decisions made during a council meeting.

Who is required to file council minutes?

Typically, the secretary or designated individual of the council is required to file the council minutes.

How to fill out council minutes?

To fill out council minutes, record the date, time, and location of the meeting, list attendees, summarize discussions, document decisions made, and note any action items.

What is the purpose of council minutes?

The purpose of council minutes is to provide a legally binding record of what transpired during a meeting, ensuring transparency and accountability.

What information must be reported on council minutes?

Council minutes must report the date and time of the meeting, names of attendees, summary of discussions, decisions made, and any resolutions or votes.

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