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This document provides the minutes of the regular session of the Ashfield-Colborne-Wawanosh Township Council held on November 3, 2020. The meeting details include participants, agenda items, discussions on zoning by-law amendments, and various departmental reports.

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How to fill out council minutes

01

Begin with the date and time of the meeting.

02

List the names of attendees and any absentees.

03

Include the name of the person who chaired the meeting.

04

Record the agenda items discussed in order.

05

Summarize discussions held for each agenda item.

06

Note down decisions made and actions assigned, including responsible persons.

07

Include any important announcements or comments.

08

End with the time the meeting concluded.

09

Prepare the minutes for approval at the next meeting.

Who needs council minutes?

01

Council members who need a record of the discussions.

02

Administrative staff for documentation purposes.

03

Local community members interested in council decisions.

04

Auditors reviewing council activities.

05

Future councils for reference.

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What is council minutes?

Council minutes are official written records of the discussions, decisions, and actions taken during council meetings.

Who is required to file council minutes?

Typically, the secretary or designated officer of the council is required to file council minutes.

How to fill out council minutes?

Council minutes should include the date of the meeting, names of attendees, a summary of discussions, decisions made, and any actions to be taken.

What is the purpose of council minutes?

The purpose of council minutes is to provide an official record of what transpired during meetings and offer transparency and accountability.

What information must be reported on council minutes?

Council minutes must report the date and time of the meeting, names of attendees, agenda items, summaries of discussions, decisions made, and any votes taken.

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