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Unconfirmed copy of minutes of the East Pilbara Shire Council Ordinary Meeting held on 28 September 2012, highlighting key discussions, decisions, reports, and recommendations made during the meeting.
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How to fill out ordinary council meeting minutes
How to fill out ordinary council meeting minutes
01
Start by including the date, time, and location of the meeting.
02
List the members present and those who are absent.
03
Write a brief note about the approval of the previous meeting's minutes.
04
Document the agenda items discussed, including who presented each item.
05
Record key points made during discussions, decisions reached, and any votes taken.
06
Note any actions to be taken, along with responsible individuals and deadlines.
07
Include any announcements or reports made during the meeting.
08
State the time of adjournment and the next meeting's date and time.
09
Review the minutes for accuracy before distributing to members.
Who needs ordinary council meeting minutes?
01
Council members to keep a record of discussions and decisions.
02
Staff who need to follow up on actions or decisions.
03
Members of the public for transparency and accountability.
04
Future councils for reference to past decisions and discussions.
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What is ordinary council meeting minutes?
Ordinary council meeting minutes are the official written records that document the proceedings and decisions made during a council meeting.
Who is required to file ordinary council meeting minutes?
Typically, the secretary or designated official of the council is required to file the ordinary council meeting minutes.
How to fill out ordinary council meeting minutes?
To fill out ordinary council meeting minutes, you should record the date, time, and location of the meeting, list attendees, summarize discussions, note decisions made, and include any motions or votes.
What is the purpose of ordinary council meeting minutes?
The purpose of ordinary council meeting minutes is to provide an official record of the meeting, ensure transparency, inform absent members, and serve as a legal document.
What information must be reported on ordinary council meeting minutes?
The ordinary council meeting minutes must report the meeting date, attendees, agenda items discussed, actions taken, votes recorded, and any important announcements.
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