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COUNCIL OF THE ISLES OF SCILLYTown Hall, St Marys, Isles of Scilly, TR21 0LW 0300 1234 105 sar@scilly.gov.ukSubject Access Request form General Data Protection Regulation (GDPR) and Data Protection
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How to fill out subject access requestscouncil of

01
Identify the organization you are making the request to.
02
Gather personal information that identifies you, such as your full name, address, and date of birth.
03
Write a clear request stating that you are making a subject access request. Include the words 'Subject Access Request' in your communication.
04
Specify the information you want access to, being as detailed as possible.
05
Provide proof of identity, such as a copy of your passport or driver's license, to verify your identity.
06
Submit your request via the appropriate channel, which could be by email, postal mail, or an online form.
07
Keep a copy of your request for your records.
08
Wait for a response, as organizations typically have a legal timeframe within which they must respond.

Who needs subject access requestscouncil of?

01
Individuals who wish to access personal data held about them by a council, such as residents, employees, or service users.
02
Those seeking to verify accuracy or challenge information stored by the council.
03
People interested in understanding how their personal data is used by the council.

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A subject access request (SAR) is a formal request made by an individual to gain access to their personal data held by an organization or council, enabling them to understand how their data is being used.
Individuals who wish to access their personal data held by a council or organization are required to file subject access requests.
To fill out a subject access request, individuals typically need to complete a request form provided by the council, include their identification information, specify the data they are seeking, and submit it according to the council's instructions.
The purpose of subject access requests is to give individuals the right to know what personal data councils hold on them, how it is processed, and to ensure transparency and accountability.
Subject access requests must report the individual's personal data, the purpose of processing, the data retention period, and details of any third parties with whom the data has been shared.
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