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Get the free Contract Renewal Letter - Procurement Department

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!&$ \'!\" Procurement 300 Turner Street NW North End Center, Ste 2100 Blacksburg, Virginia 24061 P: (540) 2316221 F: (540) 2319628 www.procurement.vt.eduSeptember 12, 2024 Black Swan Solutions Carol
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How to fill out contract renewal letter

01
Start with your contact information at the top of the letter.
02
Include the date of writing the letter.
03
Add the recipient's contact information (the party you are renewing the contract with).
04
Clearly state the purpose of the letter: to renew the existing contract.
05
Reference the original contract by stating its start date and any pertinent details.
06
Specify the terms and conditions you want to renew or change.
07
Include a suggested expiration date for the renewed contract.
08
Request a confirmation of the renewal from the recipient.
09
End with a professional closing and your signature.

Who needs contract renewal letter?

01
Businesses needing to extend agreements with clients or vendors.
02
Freelancers and contractors looking to maintain work with clients.
03
Landlords and tenants wishing to renew lease agreements.
04
Employees under contracts that require renewal after a specific term.
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A contract renewal letter is a formal document sent to legally extend the terms of an existing contract between parties.
Typically, the party seeking to renew the contract, whether it be the employer or the contractor, is required to file the contract renewal letter.
To fill out a contract renewal letter, include the names of the parties, the original contract details, the new terms of the renewal, and a signature line for both parties.
The purpose of a contract renewal letter is to formalize the agreement to extend the terms of an existing contract, ensuring all parties are aware and in agreement.
The contract renewal letter should report the original contract date, parties involved, renewed terms, new effective date, and any changes to existing terms.
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