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This document serves as an alternative receiving report to be used for blanket and contract purchase orders at the University of Rhode Island, specifically for outstanding commitments for the fiscal year 2023. It outlines the procedure for submitting reports electronically, includes necessary details for recording expenditures incurred by June 30th, and emphasizes the importance of attaching relevant backup documentation.

How to fill out alternative receiving report

How to fill out alternative receiving report

1. Start with the date of the receiving report.
2. Enter the name of the vendor or supplier.
3. Provide the purchase order number related to the goods being received.
4. List the items received including descriptions, quantities, and unit prices.
5. Note any discrepancies between the order and what was received.
6. Include signatures from the receiving personnel and any witnesses if necessary.
7. Finalize by submitting the report to the appropriate department.

Who needs alternative receiving report?

1. Personnel in warehouse and inventory management who are responsible for tracking received goods.
2. Accounting or finance departments that require documentation for payments.
3. Quality control teams that need to verify the condition and quantity of received items.
4. Suppliers may also need a copy for their records.

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What is alternative receiving report?

An alternative receiving report is a document used to provide a summary of goods or services received when standard receiving procedures are not applicable.

Who is required to file alternative receiving report?

Individuals or entities that receive goods or services but do not follow the conventional receipt processing must file an alternative receiving report.

How to fill out alternative receiving report?

To fill out an alternative receiving report, provide details such as the date of receipt, description of items received, quantity, and any discrepancies noted during the delivery.

What is the purpose of alternative receiving report?

The purpose of the alternative receiving report is to maintain accurate records of received goods or services for auditing and accounting purposes.

What information must be reported on alternative receiving report?

The information that must be reported includes the date, the name of the vendor, description of items, quantities received, and any relevant tracking numbers.