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This document outlines the requirements for employers to file a withholding reconciliation on Form W-3 and includes instructions for submitting W-2 forms, details on payment discrepancies, and deadlines for filing.
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How to fill out form w-3

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How to fill out form w-3

01
Obtain a copy of Form W-3 from the IRS website or your tax professional.
02
Fill in your name (or your company's name) as it appears on Form W-2.
03
Provide your Employer Identification Number (EIN) in the designated box.
04
Complete the total number of Forms W-2 that you are submitting with this transmittal form.
05
Fill in the total wages, tips, and other compensation from all Forms W-2.
06
Enter the total amount of federal income tax withheld for all employees covered by the Forms W-2.
07
Complete any other applicable sections, including state-specific information if required.
08
Sign and date the form.
09
Submit Form W-3 along with the related Forms W-2 to the Social Security Administration by the specified deadline.

Who needs form w-3?

01
Employers who have withheld federal income tax from their employees' wages need Form W-3 to report the total amount of wages and tax information to the Social Security Administration.
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Form W-3 is a transmittal form used by employers to summarize and transmit W-2 forms to the Social Security Administration.
Employers who file Form W-2 must also file Form W-3 to report the total earnings, Social Security wages, and Medicare wages for all employees.
To fill out Form W-3, enter the total number of W-2 forms being submitted, the total wages paid, Social Security wages, Medicare wages, and any withheld taxes, along with the employer's information.
The purpose of Form W-3 is to provide a summary of all W-2 forms filed by an employer to the Social Security Administration, ensuring accurate recordkeeping and reporting of employee earnings.
Form W-3 must report the total number of W-2 forms submitted, total wages, Social Security wages, Medicare wages, any withheld federal income tax, Social Security tax withheld, and information about the employer.
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