Get the free Small Purchase Form

This form is used to document the small purchase procedures as required by federal, state, and local regulations. It details the vendors contacted, price quotes received, and the justification for selecting a vendor other than the lowest bidder if applicable.

How to fill out small purchase form

How to fill out small purchase form

1. Obtain the small purchase form from the relevant department or online portal.
2. Fill in the date at the top of the form.
3. Provide your name and contact information in the designated fields.
4. Enter the description of the goods or services you intend to purchase.
5. Indicate the quantity and unit price for each item.
6. Calculate and enter the total amount to be spent.
7. Include any additional notes or special instructions if necessary.
8. Sign and date the form at the bottom.
9. Submit the completed form to the appropriate approval authority.

Who needs small purchase form?

1. Employees making small purchases for company-related expenses.
2. Departments managing budgets for office supplies or minor services.
3. Administrative staff who need to document and justify small transactions.
4. Finance teams responsible for tracking expenditures under a certain threshold.

For pdfFiller’s FAQs

Can I create an electronic signature for signing my small purchase form in Gmail?

It's easy to make your eSignature with pdfFiller, and then you can sign your small purchase form right from your Gmail inbox with the help of pdfFiller's add-on for Gmail. This is a very important point: You must sign up for an account so that you can save your signatures and signed documents.

How do I complete small purchase form on an iOS device?

Install the pdfFiller iOS app. Log in or create an account to access the solution's editing features. Open your small purchase form by uploading it from your device or online storage. After filling in all relevant fields and eSigning if required, you may save or distribute the document.

Can I edit small purchase form on an Android device?

Yes, you can. With the pdfFiller mobile app for Android, you can edit, sign, and share small purchase form on your mobile device from any location; only an internet connection is needed. Get the app and start to streamline your document workflow from anywhere.

What is small purchase form?

A small purchase form is a simplified document used to authorize and process small-scale purchases or procurement activities within organizations or agencies.

Who is required to file small purchase form?

Typically, employees or departments within an organization that are authorized to make small purchases are required to file a small purchase form.

How to fill out small purchase form?

To fill out a small purchase form, you should provide details such as the item or service being purchased, the amount, the vendor information, and any relevant account codes or authorization signatures.

What is the purpose of small purchase form?

The purpose of a small purchase form is to streamline the purchasing process for low-cost items, ensure proper authorization, and maintain financial accountability.

What information must be reported on small purchase form?

The small purchase form must report the description of the item or service, quantity, cost, vendor name, date of purchase, and signatures of approving authorities.