Get the free Sole Source Request and Determination Form

This document serves as the request form for sole source procurement for the City of Santa Fe, detailing the justification for the exclusive purchase of Flygt Return Activated Sludge Pumps and Installation from the vendor James, Cooke, and Hobson, Inc. The form includes information on the estimated cost, terms of contract, and the necessary approvals required for the procurement process.

How to fill out sole source request and

How to fill out sole source request and

1. Identify the need for the product or service.
2. Gather all relevant information regarding the vendor and the product/service.
3. Complete the sole source request form, ensuring accurate and detailed information is provided.
4. Justify the sole source request by explaining why the selected vendor is the only source available.
5. Attach any supporting documentation that strengthens the request.
6. Submit the completed sole source request to the appropriate authority for approval.

Who needs sole source request and?

1. Departments or teams requiring specialized products or services that are available from only one vendor.
2. Procurement officers responsible for acquiring goods and services for their organization.
3. Management or leadership teams that need to authorize non-competitive purchases.

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What is sole source request?

A sole source request is a formal document submitted to procure goods or services from a specific supplier without a competitive bidding process, usually because the supplier is the only one capable of meeting the needs.

Who is required to file sole source request?

Applicants or departments within an organization that seek to procure goods or services exclusively from one vendor must file a sole source request.

How to fill out sole source request?

To fill out a sole source request, provide detailed information about the goods or services needed, justification for the sole sourcing, vendor information, and any relevant documentation supporting the request.

What is the purpose of sole source request?

The purpose of a sole source request is to justify the decision to procure from a single source, ensuring transparency and compliance with procurement regulations.

What information must be reported on sole source request?

Information required on a sole source request includes vendor details, description of goods or services, justification for sole sourcing, and any prior procurement details related to the vendor.