Get the free Department Travel Reimbursement Worksheet

A worksheet for travelers at the University of California, Santa Barbara to record and submit their travel expenses for reimbursement, including categories for meals, lodging, airfare, and transportation. The form includes guidelines for missing receipts and exceptional approvals.

How to fill out department travel reimbursement worksheet

How to fill out department travel reimbursement worksheet

1. Obtain a copy of the department travel reimbursement worksheet from your department's finance office or website.
2. Fill in your personal details at the top of the worksheet, including your name, department, and employee ID.
3. Enter the travel dates, destination, and purpose of the trip in the designated sections.
4. List all expenses incurred during the trip in the appropriate categories (e.g., transportation, lodging, meals).
5. Attach receipts for all expenses, ensuring each receipt is clearly labeled with the corresponding expense category.
6. Review the worksheet for accuracy and completeness.
7. Obtain any required approvals or signatures from your supervisor or department head.
8. Submit the completed worksheet along with attached receipts to the finance office for processing.

Who needs department travel reimbursement worksheet?

1. Employees who travel for business purposes and wish to be reimbursed for their travel expenses.
2. Department heads or supervisors who authorize travel for their team members.
3. Finance or accounting staff responsible for processing reimbursement claims.

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What is department travel reimbursement worksheet?

The department travel reimbursement worksheet is a form used to document and request reimbursement for travel expenses incurred during business-related activities.

Who is required to file department travel reimbursement worksheet?

Employees who have incurred travel expenses on behalf of their department are required to file the department travel reimbursement worksheet.

How to fill out department travel reimbursement worksheet?

To fill out the worksheet, begin by entering your personal information, specify the purpose of travel, detail the expenses incurred, attach receipts, and sign the form for submission.

What is the purpose of department travel reimbursement worksheet?

The purpose of the worksheet is to ensure that employees are reimbursed for legitimate business travel expenses in a structured and accountable manner.

What information must be reported on department travel reimbursement worksheet?

The worksheet must include the employee's name, department, date of travel, location, purpose of travel, itemized list of expenses, and receipts for those expenses.