Get the free Sole Source Justification Form

This form is used at Eastern Oregon University to document sole source purchases, ensuring compliance with procurement policies. It requires details about the item/service, justification for non-competitive procurement, rationale for the necessity of the purchase, and a conflict of interest certification.

How to fill out sole source justification form

How to fill out sole source justification form

1. Obtain the sole source justification form from the relevant department or agency.
2. Fill in the basic information including the project title and department.
3. Clearly state the need for sole sourcing and justify why it's necessary.
4. Provide details about the vendor, including their qualifications and past performance.
5. Include any supporting documentation or evidence that reinforces your justification.
6. Review the completed form for accuracy and completeness.
7. Submit the form to the appropriate authority for approval.

Who needs sole source justification form?

1. Departments or agencies undertaking a procurement process where only one vendor can fulfill the requirement.
2. Organizations that are required to justify the selection of a specific vendor due to unique capabilities or circumstances.
3. Project managers and procurement officers who need to document and approve sole source acquisitions.

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What is sole source justification form?

The sole source justification form is a document used to explain the rationale for procuring goods or services from a single supplier without a competitive bidding process.

Who is required to file sole source justification form?

Typically, government agencies or organizations that require a specific good or service that only one supplier can provide are required to file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, provide detailed information about the goods or services needed, explain why only one source is capable of meeting those needs, and provide documentation supporting the claim.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to maintain transparency in the procurement process and to ensure accountability by documenting the reasons for bypassing competitive bidding.

What information must be reported on sole source justification form?

Essential information includes the description of the goods or services, the specific reasons for the sole source procurement, any supporting data or documentation, and details about the supplier.