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This document serves as a formal request to waive the competitive bidding process for a purchase over $1,000.00. It guides the requestor to provide relevant information about the product or service needed, the recommended supplier, and justifications for the sole source. Detailed sections require information about compatibility, market research, and trial/testing if applicable.

How to fill out sole source request document

How to fill out sole source request document

1. Begin by gathering all necessary information regarding the product or service you wish to procure.
2. Clearly define the reason for requesting a sole source, including justification for why only one vendor can fulfill the requirements.
3. Fill out the sole source request document with accurate details such as vendor name, product/service description, and required specifications.
4. Attach supporting documentation that validates the sole source claim, such as contracts, quotes, or previous agreements.
5. Review the document to ensure all fields are completed and the justification is clear.
6. Obtain necessary approvals from relevant authorities or stakeholders before submitting the document.

Who needs sole source request document?

1. Government agencies that require a specific product or service that can only be obtained from one supplier.
2. Organizations looking to streamline procurement processes for unique goods or services.
3. Project managers or procurement officers tasked with making purchases that necessitate a justification for limited sourcing.

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What is sole source request document?

A sole source request document is a formal request submitted to obtain approval for procuring goods or services from a single supplier, without a competitive bidding process.

Who is required to file sole source request document?

Departments or agencies that wish to procure goods or services from a sole source are required to file a sole source request document.

How to fill out sole source request document?

To fill out a sole source request document, provide detailed information about the goods or services, justify the need for a sole source procurement, include the proposed supplier's information, and outline any relevant background or supporting documentation.

What is the purpose of sole source request document?

The purpose of a sole source request document is to justify and obtain approval for bypassing the competitive procurement process when only one supplier can meet the needs of the procurement.

What information must be reported on sole source request document?

The document must report the description of the goods or services, the justification for selecting a sole source, supplier information, cost estimates, and any relevant contractual terms.