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This document outlines the justification process for sole/single source procurement, explaining the specific circumstances under which such procurement is allowed, along with guidelines for providing evidence and compliance with procurement policies. It includes sections for supplier information, types of procurement, justification options, and the certification of accuracy by the department signatory.

How to fill out solesingle source justification

How to fill out solesingle source justification

1. Title the document as 'Single Source Justification'.
2. Begin with a brief overview of the need for a single source procurement.
3. Clearly state the item or service being procured.
4. Justify why only a single source can fulfill the requirement, including any specific qualifications or capabilities.
5. Provide market research findings that support the single source selection.
6. Outline the consequences of not using a single source.
7. Include any relevant supporting documentation.
8. Sign and date the justification.

Who needs solesingle source justification?

1. Contracting officers overseeing procurement processes.
2. Program managers who are initiating a purchase.
3. Organizations needing a formal justification for sole sourcing.
4. Government agencies or entities that require documentation for compliance.

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What is solesingle source justification?

Sole/single source justification refers to the process of providing a rationale for procuring goods or services from a single supplier when no competitive bidding or alternative sources of supply are available or viable.

Who is required to file solesingle source justification?

Typically, government agencies, public institutions, or any organizations that require procurement approvals are required to file sole/single source justifications when engaging a single supplier.

How to fill out solesingle source justification?

To fill out a sole/single source justification, one must provide details about the procurement need, explain why only one supplier can meet those needs, and include any pertinent documentation such as quotes or communications with the supplier.

What is the purpose of solesingle source justification?

The purpose of sole/single source justification is to ensure transparency and accountability in the procurement process by documenting the rationale for not seeking competitive bids and demonstrating that the choice is in the best interest of the organization.

What information must be reported on solesingle source justification?

Information to be reported typically includes the description of the goods/services, the justification for single sourcing, financial implications, and any supporting documents that validate the necessity of using a sole source.