Get the free Sole Source Procurement Request template

This form is used to request approval for a sole source or special procurement. It includes sections for requestor information, proposed vendor information, purchase details, justifications for the request, and necessary approvals from various departmental heads. The purpose is to formally document the need for a sole source vendor due to limited competition or unique service requirements.

How to fill out sole source procurement request

How to fill out sole source procurement request

1. Identify the goods or services required.
2. Justify the need for sole source procurement by explaining why only one vendor can provide the goods or services.
3. Gather supporting documentation, such as vendor qualifications or previous contracts.
4. Fill out the sole source procurement request form, including detailed descriptions and justifications.
5. Review and obtain necessary approvals from relevant authorities or departments.
6. Submit the completed form along with any supporting documents to the procurement department.

Who needs sole source procurement request?

1. Government agencies seeking to procure unique or specialized goods/services.
2. Organizations with specific requirements that cannot be met by multiple vendors.
3. Businesses that have previously established relationships with a vendor and require continuity of service.

What is Sole Source Procurement Request Form?

The Sole Source Procurement Request is a writable document that has to be filled-out and signed for specified reasons. In that case, it is provided to the relevant addressee to provide specific info of any kinds. The completion and signing is available manually or via a suitable solution like PDFfiller. These applications help to complete any PDF or Word file online. While doing that, you can customize it for your requirements and put a valid e-signature. Once done, the user sends the Sole Source Procurement Request to the recipient or several recipients by email or fax. PDFfiller provides a feature and options that make your template printable. It offers a variety of settings when printing out. It does no matter how you will send a document - physically or electronically - it will always look neat and clear. In order not to create a new file from scratch every time, make the original Word file as a template. After that, you will have a customizable sample.

Sole Source Procurement Request template instructions

Prior to start submitting the Sole Source Procurement Request writable form, it's important to make certain that all required details are well prepared. This part is highly important, as long as errors and simple typos may lead to undesired consequences. It's always distressing and time-consuming to resubmit whole word form, letting alone the penalties came from blown deadlines. To cope the figures requires a lot of concentration. At first sight, there is nothing tricky in this task. Nonetheless, it's easy to make a typo. Professionals suggest to save all the data and get it separately in a document. Once you've got a template, it will be easy to export that content from the file. In any case, you ought to pay enough attention to provide true and legit info. Doublecheck the information in your Sole Source Procurement Request form while completing all required fields. In case of any error, it can be promptly fixed within PDFfiller tool, so all deadlines are met.

How should you fill out the Sole Source Procurement Request template

To be able to start completing the form Sole Source Procurement Request, you will need a writable template. When using PDFfiller for completion and filing, you can find it in several ways:

• Find the Sole Source Procurement Request form in PDFfiller’s library.
• Upload the available template with your device in Word or PDF format.
• Create the writable document from scratch in PDFfiller’s creator tool adding all necessary fields via editor.

Regardless of what choice you prefer, you will get all editing tools under your belt. The difference is, the template from the catalogue contains the necessary fillable fields, and in the rest two options, you will have to add them yourself. Nevertheless, this procedure is dead simple thing and makes your document really convenient to fill out. These fields can be placed on the pages, and also removed. Their types depend on their functions, whether you are entering text, date, or put checkmarks. There is also a signing field if you need the writable document to be signed by other people. You also can sign it by yourself via signing tool. When you're good, all you have to do is press the Done button and proceed to the distribution of the form.

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What is sole source procurement request?

A sole source procurement request is a formal request made to procure goods or services from a single supplier, without a competitive bidding process, based on specific justification.

Who is required to file sole source procurement request?

Departments or agencies that seek to procure goods or services from a single source instead of conducting a competitive bidding process are required to file a sole source procurement request.

How to fill out sole source procurement request?

To fill out a sole source procurement request, you need to provide details such as the description of the goods or services, justification for sole sourcing, supplier information, and any supporting documentation as required by your organization.

What is the purpose of sole source procurement request?

The purpose of a sole source procurement request is to ensure transparency and accountability when procuring goods or services from a single supplier, ensuring that the decision is justified and documented.

What information must be reported on sole source procurement request?

Information that must be reported includes the description of the procurement, rationale for not seeking competitive bids, supplier capabilities, estimated costs, and any relevant contract details.