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This document outlines the minutes from the regular meeting held by the Mayor and City Council of Guntersville, Alabama. It covers various agenda items, including personnel reports, resolutions for road acceptance, vehicle purchases, roof repairs for municipal buildings, and funding requests, as well as discussions about city projects and community initiatives.
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How to fill out minutes of regular meeting

01
Begin the document with the meeting date, time, and location.
02
List the names of attendees and those who are absent.
03
Write a brief agenda that outlines the topics discussed.
04
Note the key points and decisions made for each agenda item.
05
Record any action items, who is responsible for them, and deadlines.
06
Document any follow-up meetings or relevant discussions.
07
Ensure clarity and conciseness in the notes.
08
Review the minutes for accuracy before distribution.
09
Distribute the minutes to all attendees and stakeholders promptly.

Who needs minutes of regular meeting?

01
Meeting attendees who need a record of discussions and decisions.
02
Stakeholders who were not able to attend the meeting.
03
Management for tracking action items and responsibilities.
04
Future reference for planning subsequent meetings.
05
Any other relevant parties who require updates on discussions.

What is Minutes of Regular Meeting Form?

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Minutes of a regular meeting are the official written record of the discussions and decisions made during the meeting.
Typically, the secretary of the organization or designated individual is required to file the minutes.
Minutes should include the meeting date, attendees, agenda items discussed, decisions made, and any actions to be taken, along with the time of adjournment.
The purpose of minutes is to provide a clear and accurate record of what transpired during the meeting, ensuring accountability and transparency.
Minutes must report the date, time, and location of the meeting, attendees, agenda items, key discussions, decisions made, and any tasks assigned.
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