Form preview

Get the free Equipment Rental Agreement template

Get Form
This document outlines the terms and conditions of an Equipment Rental Agreement between a Lessor and a Lessee. It specifies the list of equipment being leased, rental rates, security deposits, maintenance responsibilities, and legal liabilities, among other provisions. The agreement ensures that both parties understand their rights and obligations during the rental period.
We are not affiliated with any brand or entity on this form

Get, Create, Make and Sign equipment rental agreement template

Edit
Edit your equipment rental agreement template form online
Type text, complete fillable fields, insert images, highlight or blackout data for discretion, add comments, and more.
Add
Add your legally-binding signature
Draw or type your signature, upload a signature image, or capture it with your digital camera.
Share
Share your form instantly
Email, fax, or share your equipment rental agreement template form via URL. You can also download, print, or export forms to your preferred cloud storage service.

Editing equipment rental agreement template online

9.5
Ease of Setup
pdfFiller User Ratings on G2
9.0
Ease of Use
pdfFiller User Ratings on G2
To use our professional PDF editor, follow these steps:
1
Check your account. If you don't have a profile yet, click Start Free Trial and sign up for one.
2
Upload a document. Select Add New on your Dashboard and transfer a file into the system in one of the following ways: by uploading it from your device or importing from the cloud, web, or internal mail. Then, click Start editing.
3
Edit equipment rental agreement template. Text may be added and replaced, new objects can be included, pages can be rearranged, watermarks and page numbers can be added, and so on. When you're done editing, click Done and then go to the Documents tab to combine, divide, lock, or unlock the file.
4
Save your file. Select it from your records list. Then, click the right toolbar and select one of the various exporting options: save in numerous formats, download as PDF, email, or cloud.
pdfFiller makes dealing with documents a breeze. Create an account to find out!

Uncompromising security for your PDF editing and eSignature needs

Your private information is safe with pdfFiller. We employ end-to-end encryption, secure cloud storage, and advanced access control to protect your documents and maintain regulatory compliance.
GDPR
AICPA SOC 2
PCI
HIPAA
CCPA
FDA

How to fill out equipment rental agreement template

Illustration

How to fill out equipment rental agreement

01
Start with the header: Include the title 'Equipment Rental Agreement' at the top of the document.
02
Include the date of the agreement: Clearly indicate the date when the agreement is being created.
03
Identify the parties: List the names and contact information of both the rental company and the rentee (the person renting the equipment).
04
Provide equipment details: Describe the equipment being rented, including the type, model, serial number, and condition.
05
Specify rental terms: Outline the rental duration, including the start and end dates.
06
State rental fees: Clearly indicate the rental cost, payment terms, and any additional fees (e.g., security deposit, late fees).
07
Include responsibilities: Specify the responsibilities of both parties regarding care, damages, and liabilities for the equipment.
08
Mention pickup and return details: Include information on where to pick up and return the equipment.
09
Add terms for cancellation: Outline the conditions under which the agreement can be canceled by either party.
10
Signature lines: Provide space for both parties to sign and date the agreement, indicating their acceptance of the terms.

Who needs equipment rental agreement?

01
Individuals or businesses that are renting equipment for personal or professional use.
02
Event planners requiring tools or machinery for events and functions.
03
Construction companies needing temporary equipment without the expense of purchasing.
04
Film and media production companies needing specific equipment for shoots.
05
Educational institutions renting equipment for workshops or projects.

What is Equipment Rental Agreement Form?

The Equipment Rental Agreement is a fillable form in MS Word extension needed to be submitted to the required address to provide certain info. It has to be completed and signed, which can be done manually, or with a particular solution e. g. PDFfiller. This tool helps to fill out any PDF or Word document directly from your browser (no software requred), customize it according to your purposes and put a legally-binding e-signature. Right after completion, you can easily send the Equipment Rental Agreement to the relevant person, or multiple recipients via email or fax. The template is printable as well because of PDFfiller feature and options presented for printing out adjustment. Both in digital and physical appearance, your form will have a clean and professional appearance. You may also save it as the template to use it later, without creating a new document from the beginning. All you need to do is to customize the ready form.

Template Equipment Rental Agreement instructions

Once you are about to begin submitting the Equipment Rental Agreement fillable template, it's important to make clear all required data is well prepared. This part is highly important, as far as errors and simple typos may cause unwanted consequences. It's always unpleasant and time-consuming to resubmit forcedly the entire template, not speaking about penalties resulted from blown deadlines. To cope with the figures requires a lot of concentration. At first sight, there’s nothing challenging with this task. Nevertheless, there's nothing to make an error. Professionals recommend to store all required info and get it separately in a different file. When you've got a template, you can easily export this information from the document. Anyway, you need to be as observative as you can to provide actual and solid data. Check the information in your Equipment Rental Agreement form twice while filling all required fields. In case of any mistake, it can be promptly corrected via PDFfiller editing tool, so that all deadlines are met.

Equipment Rental Agreement word template: frequently asked questions

1. I need to fill out the writable document with very sensitive data. Shall I use online solutions to do that, or it's not that safe?

Solutions working with confidential info (even intel one) like PDFfiller are obliged to provide safety measures to their users. We offer you::

  • Cloud storage where all files are kept protected with basic an layered encryption. This way you can be sure nobody would have got access to your personal information but yourself. Doorways to steal such an information by the service is strictly prohibited all the way.
  • To prevent identity stealing, every file gets its unique ID number upon signing.
  • Users are able to use some extra security features. They manage you to request the two-factor authentication for every user trying to read, annotate or edit your file. PDFfiller also provides specific folders where you can put your Equipment Rental Agreement form and encrypt them with a password.

2. Have never heard of electronic signatures. Are they similar comparing to physical ones?

Yes, and it's completely legal. After ESIGN Act released in 2000, an electronic signature is considered like physical one is. You are able to complete a writable document and sign it, and it will be as legally binding as its physical equivalent. While submitting Equipment Rental Agreement form, you have a right to approve it with a digital solution. Make sure that it suits to all legal requirements like PDFfiller does.

3. I have a spread sheet with some of required information all set. Can I use it with this form somehow?

In PDFfiller, there is a feature called Fill in Bulk. It helps to make an extraction of data from the available document to the online template. The key benefit of this feature is that you can excerpt information from the Excel spreadsheet and move it to the document that you’re generating using PDFfiller.

Fill form : Try Risk Free
Users Most Likely To Recommend - Summer 2025
Grid Leader in Small-Business - Summer 2025
High Performer - Summer 2025
Regional Leader - Summer 2025
Easiest To Do Business With - Summer 2025
Best Meets Requirements- Summer 2025
Rate the form
4.4
Satisfied
56 Votes

For pdfFiller’s FAQs

Below is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.

Easy online equipment rental agreement template completion using pdfFiller. Also, it allows you to legally eSign your form and change original PDF material. Create a free account and manage documents online.
Yes, you can. With pdfFiller, you not only get a feature-rich PDF editor and fillable form builder but a powerful e-signature solution that you can add directly to your Chrome browser. Using our extension, you can create your legally-binding eSignature by typing, drawing, or capturing a photo of your signature using your webcam. Choose whichever method you prefer and eSign your equipment rental agreement template in minutes.
It's easy to make your eSignature with pdfFiller, and then you can sign your equipment rental agreement template right from your Gmail inbox with the help of pdfFiller's add-on for Gmail. This is a very important point: You must sign up for an account so that you can save your signatures and signed documents.
An equipment rental agreement is a legal contract between a rental company and a customer that outlines the terms and conditions for renting equipment.
Typically, both the rental company and the customer may need to file or keep a copy of the equipment rental agreement for their records, but this can vary based on jurisdiction.
To fill out an equipment rental agreement, provide necessary information such as the names of both parties, equipment details, rental duration, payment terms, and any specific conditions or obligations.
The purpose of an equipment rental agreement is to protect both parties by clearly outlining the responsibilities, terms of use, and rights regarding the rented equipment.
The information that must be reported typically includes the parties' names, equipment description, rental period, payment terms, and clauses regarding liability and damages.
Fill out your equipment rental agreement template online with pdfFiller!

pdfFiller is an end-to-end solution for managing, creating, and editing documents and forms in the cloud. Save time and hassle by preparing your tax forms online.

Get started now
Form preview
If you believe that this page should be taken down, please follow our DMCA take down process here .
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.