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Extra-ordinary General Meeting of the Shareholders Of JEEVAN SCIENTIFIC TECHNOLOGY LIMITED JEEVAN SCIENTIFIC TECHNOLOGY LIMITED Red. Off: III Floor, North Block, Raft Patna Towers, Chi rag Ali Lane,

How to fill out extra-ordinary general meeting of

How to fill out extra-ordinary general meeting:

1. Determine the purpose: Begin by understanding the reason behind calling an extra-ordinary general meeting (EGM). This could be for discussing important matters that require immediate attention and cannot wait for the next regular general meeting.
2. Prepare the agenda: Create a comprehensive agenda that outlines the topics to be discussed during the EGM. This should include a clear and concise description of each agenda item to ensure all participants are aware of the discussions that will take place.
3. Send out notice: Notify all relevant stakeholders about the EGM by sending out official notices. This should include the date, time, and location of the meeting, as well as any specific instructions or requirements.
4. Gather necessary documentation: Collect all the relevant documents associated with the EGM. These may include financial reports, proposals, or any other supporting materials that will be discussed during the meeting. Ensure that these documents are easily accessible to all participants.
5. Confirm attendance: Keep track of the attendees who will be present at the EGM. It is important to have a clear record of who attended the meeting for future reference. Make sure that all necessary individuals, such as shareholders or board members, are included.
6. Conduct the meeting: On the day of the EGM, start the meeting as per the agenda. Address each agenda item in an organized manner, allowing participants to express their opinions, ask questions, and make informed decisions.
7. Document decisions and actions: Throughout the EGM, make note of any decisions or actions taken. These should be accurately recorded to ensure transparency and accountability. Assign responsibilities for any follow-up actions that need to be taken after the meeting.

Who needs extra-ordinary general meeting:

1. Shareholders: The primary audience for an extra-ordinary general meeting is the shareholders of a company. They may call for an EGM to vote on significant matters such as major corporate decisions or changes to the company's structure.
2. Board of Directors: The board of directors may also call for an EGM if an urgent matter requires immediate attention and cannot wait for the next regular board meeting. This allows them to discuss important issues and make informed decisions collectively.
3. Stakeholders: Other stakeholders, such as partners, employees, or creditors, may also be involved in an extra-ordinary general meeting. Depending on the nature of the meeting, their presence may be required to contribute their expertise or to ensure transparency in decision-making processes.

In summary, filling out an extra-ordinary general meeting involves determining the purpose, preparing the agenda, sending out notices, gathering necessary documentation, confirming attendance, conducting the meeting, and documenting decisions and actions. This type of meeting is typically needed by shareholders, the board of directors, and other relevant stakeholders for addressing urgent matters or making critical decisions.

For pdfFiller’s FAQs

What is extra-ordinary general meeting of?

An extra-ordinary general meeting is a meeting called outside of the regular schedule to discuss urgent or important matters that require immediate attention.

Who is required to file extra-ordinary general meeting of?

The organization's board of directors is usually responsible for calling and organizing an extra-ordinary general meeting.

How to fill out extra-ordinary general meeting of?

The minutes of the meeting should be recorded, including the agenda items, decisions made, and any voting results.

What is the purpose of extra-ordinary general meeting of?

The purpose is usually to address specific issues that cannot wait for the next regularly scheduled meeting.

What information must be reported on extra-ordinary general meeting of?

Details of the agenda, decisions made, attendees, any voting results, and any other relevant information should be reported.

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