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COLORADO DEPARTMENT OF TRANSPORTATION EXITING EMPLOYEE SECURITY CONTROL Employee s Name Personnel number Employee s Organizational Unit Supervisor s Name Upon leaving employment at DOT, exiting employees

How to fill out exiting employee security control

How to Fill Out Exiting Employee Security Control:

1. Gather all necessary information about the employee. This includes their full name, position, department, and start and end date of employment.
2. Review the security access and privileges the employee had during their tenure. This may include access to specific buildings, rooms, computer systems, and confidential information.
3. Disable or revoke all access and privileges granted to the employee. This should be done promptly to ensure that the exiting employee no longer has the ability to access any resources that could pose a security risk.
4. Update and audit any shared accounts or passwords that the employee had access to. It's crucial to change these credentials to prevent any unauthorized access or misuse.
5. Communicate with relevant departments, such as IT, HR, and security, to ensure that all necessary steps are taken to complete the exiting employee security control process.

Who Needs Exiting Employee Security Control:

1. HR department: The HR department is responsible for initiating and overseeing the exiting employee security control process. They need to ensure that the necessary steps are taken to remove the employee's access and privileges in a timely manner.
2. IT department: The IT department plays a crucial role in disabling or revoking the employee's access to computer systems, networks, and shared resources. They need to update passwords and disable any user accounts associated with the employee.
3. Security team: The security team is responsible for ensuring the overall safety and protection of the organization's assets. They need to be aware of any potential security risks posed by an exiting employee and work with HR and IT departments to mitigate these risks.
4. Management: Managers or supervisors who have direct oversight of the exiting employee may need to provide input or verify information related to the employee's access and privileges. They should be informed about the exiting employee security control process to ensure a smooth transition and minimize any security vulnerabilities.

For pdfFiller’s FAQs

What is exiting employee security control?

Exiting employee security control is a process that ensures the security of company data and systems when an employee leaves the organization.

Who is required to file exiting employee security control?

HR department or IT department is usually responsible for filing exiting employee security control.

How to fill out exiting employee security control?

Exiting employee security control form typically includes information such as employee's last working day, return of company assets, access revocation, and IT account deactivation.

What is the purpose of exiting employee security control?

The purpose of exiting employee security control is to protect sensitive information and prevent unauthorized access to company resources.

What information must be reported on exiting employee security control?

Information such as employee name, employee ID, department, date of departure, assets returned, access revoked, and IT accounts deactivated must be reported on exiting employee security control.

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