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This document contains the minutes from the regular meeting of the City Council of Roundup held on September 19, 2023, where agenda items included public hearings on a PUD application and the 2023-2024 budget, as well as discussions on various city issues and resolutions.
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How to fill out city council meeting minutes

01
Start with the date, time, and location of the meeting.
02
List the names of all council members present and absent.
03
Record the names of any staff members or guests in attendance.
04
Note the agenda items discussed in the order they were addressed.
05
Summarize discussions for each agenda item highlighting key points and decisions made.
06
Document votes taken, including the motion, who made it, and the results.
07
Include any public comments or participation relevant to the agenda.
08
Record any announcements or upcoming events related to the council.
09
Conclude with the time of adjournment.
10
Ensure to proofread and finalize the minutes before distribution.

Who needs city council meeting minutes?

01
City council members and staff who need to review meeting outcomes.
02
Residents interested in local governance and decisions made.
03
Other governmental agencies that require updates on city council actions.
04
Records management personnel for archival purposes.
05
Media outlets reporting on local government affairs.

What is City Council Meeting Minutes Form?

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City council meeting minutes are the official written record of the proceedings and decisions made during a city council meeting.
Typically, the city clerk or a designated recording secretary is required to file city council meeting minutes.
To fill out city council meeting minutes, document the date, time, and location of the meeting, attendees, agenda items discussed, decisions made, and any votes taken.
The purpose of city council meeting minutes is to provide a formal, detailed account of what occurred during the meeting for transparency, legal compliance, and public record.
City council meeting minutes must report date and time of the meeting, names of attendees, a summary of discussions, decisions made, actions taken, and results of any votes.
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