Get the free Preservation Imaging Scanning Request Form - azlibrary

ARIZONA STATE LIBRARY, ARCHIVES AND PUBLIC RECORDS JOAN CLARK, STATE LIBRARIAN & DIRECTOR RECORDS MANAGEMENT MELANIE STURGEON Director Preservation Imaging Scanning Request Form Requestor s Information

How to fill out preservation imaging scanning request

How to fill out a preservation imaging scanning request:

1. Begin by gathering all necessary documents and files that need to be scanned for preservation. This could include photographs, documents, artwork, or any other items that require imaging.
2. Clearly identify the purpose of the preservation imaging scanning request. Are you archiving materials for historical purposes? Preserving important documents for legal reasons? Make sure to provide a detailed explanation in the request form.
3. Provide specific instructions for the scanning process. This could include specifications for image resolution, file formats, or any other requirements that need to be met. Ensure that you communicate your expectations clearly to the scanning service provider.
4. Include any additional information that may be relevant to the request. This could include any specific deadlines, special arrangements for handling fragile items, or any other details that need to be taken into consideration during the scanning process.
5. Double-check all the information provided in the request form for accuracy. This includes your contact information, the description of the materials, and any other required fields. It is essential to ensure that all the details are correct before submission.
6. Complete any additional paperwork or forms that may be required, such as consent forms, agreements, or payment information.
7. Submit the preservation imaging scanning request form either digitally or through physical means, depending on the service provider's preferred method of submission.

Who needs a preservation imaging scanning request:

1. Researchers and historians who wish to preserve historical documents or artifacts in digital form for future generations.
2. Legal professionals who require digital copies of important documents for evidentiary or archival purposes.
3. Museums or galleries that need to document and preserve artwork or artifacts in their collections.
4. Individuals or organizations looking to digitize and preserve personal or corporate records.
5. Libraries or archives seeking to create digital collections for easier access and preservation.
6. Insurance companies or appraisers who require digital copies of valuable items for insurance or valuation purposes.
7. Any individual or entity that recognizes the importance of preserving and protecting physical documents or items in digital form for various reasons.

For pdfFiller’s FAQs

What is preservation imaging scanning request?

Preservation imaging scanning request is a formal request to create digital copies of physical records for the purpose of preserving and maintaining the information.

Who is required to file preservation imaging scanning request?

Any organization or individual who wants to digitize physical records for preservation purposes is required to file a preservation imaging scanning request.

How to fill out preservation imaging scanning request?

To fill out a preservation imaging scanning request, you need to provide information about the records to be digitized, the purpose of digitization, and any specific requirements for the digital copies.

What is the purpose of preservation imaging scanning request?

The purpose of preservation imaging scanning request is to ensure that important information contained in physical records is preserved in a digital format for future reference and archival purposes.

What information must be reported on preservation imaging scanning request?

The preservation imaging scanning request must include details about the records to be digitized, the reason for digitization, any special requirements for the digital copies, and contact information for the requester.

How can I send preservation imaging scanning request for eSignature?

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