Get the free Single Source Justification Form

This document is used to provide necessary information for the review and approval of sole-source or single-source purchases exceeding $5,000. It requires detailed information and rationale to justify an exception to the competitive bid process, ensuring adequate justification for purchases with unique needs or no alternative sources.

How to fill out single source justification form

How to fill out single source justification form

1. Begin by entering the date of the request.
2. Provide the name and contact information of the requester.
3. Identify the specific product or service being requested.
4. Explain the reason for selecting a single source provider, including any unique qualifications or capabilities.
5. Include details on any previous purchases from the single source provider.
6. State the estimated total cost and provide relevant budget information.
7. Attach any supporting documentation that reinforces the justification.
8. Review the completed form for accuracy and completeness.
9. Submit the form to the appropriate authority for approval.

Who needs single source justification form?

1. Individuals or departments planning to purchase goods or services from a single source without competitive bidding.
2. Procurement officers who require documentation to justify the sole-source procurement process.
3. Business managers and financial officers who need to comply with organizational policies regarding purchasing.

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What is single source justification form?

A single source justification form is a document used to explain and justify the decision to procure goods or services from a sole supplier, rather than soliciting multiple bids or proposals.

Who is required to file single source justification form?

Typically, government agencies, educational institutions, and organizations that are mandated to justify their procurement processes are required to file the single source justification form when sourcing from a single supplier.

How to fill out single source justification form?

To fill out a single source justification form, one must provide details about the requested items, the proposed vendor, the reason for sole sourcing, any applicable supporting documentation, and any relevant pricing information.

What is the purpose of single source justification form?

The purpose of the single source justification form is to provide a clear rationale for choosing a specific vendor over others, ensuring transparency, and compliance with procurement regulations.

What information must be reported on single source justification form?

Information that must be reported includes the item or service description, justification for sole sourcing, vendor details, anticipated costs, and any potential consequences of not selecting the vendor.