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JOSEPH F. CUSCO, JR. MAYOR DONNA M. PIEKARSKI PURCHASING AGENT PURCHASING DEPARTMENT ROME CITY HALL ? 198 N. WASHINGTON STREET ROME, NEW YORK 13440-5815 (315) 339-7665 ? FAX (315) 838-1165 dpiekarski
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Start by including the heading or subject line of the memorandum. This should be a concise summary of the purpose or topic of the memorandum.
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Follow the heading with the date, typically placed at the top of the memorandum. Make sure to include the day, month, and year.
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Write the introductory section, which provides background information or context for the memorandum. This section should clearly state the purpose and objective of the memorandum.
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Proceed to the main body of the memorandum, where you will outline the key points, messages, or actions. Use bullet points or numbered lists to present the information in a clear and organized manner.
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Ensure that each point or message is concise and easy to understand. Use clear language and avoid unnecessary jargon or technical terms.
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If required, include any supporting or supplementary materials, such as charts, graphs, or attachments. These should be referenced appropriately within the memorandum.
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Conclude the memorandum by summarizing the main points and reiterating the desired actions or outcomes.
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Distribute the memorandum through the appropriate channels, either physically or electronically, ensuring that all relevant parties receive a copy.

Who needs memorandum?

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Organizations: Memorandums are commonly used in businesses, non-profit organizations, government agencies, and other institutions to communicate important information and instructions within the organization.
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Executives and Managers: Memos are often used by executives and managers to provide updates, directives, or announcements to their subordinates or teams.
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Employees: Memorandums are necessary for employees to stay informed about company policies, procedures, and important announcements, ensuring everyone is on the same page.
Please note that the specific audience or individuals who need memorandums may vary depending on the context and organization.
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