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This document contains the minutes from the Oklahoma New Motor Vehicle Commission\'s special meeting held on June 18, 2024. It includes details of the meeting agenda, attendance, discussions on the proposed Fiscal Year 2025 budget, actions on claims and financial statements, licensing applications, and the election of officers for the commission.
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How to fill out minutes of a meeting
How to fill out minutes of a meeting
01
Start by noting the meeting date and time.
02
List the names of attendees and any absentees.
03
Record the meeting's agenda items.
04
Summarize discussions point by point for each agenda item.
05
Document any decisions made or resolutions passed.
06
Note action items, assigning responsibility and deadlines.
07
Record the next meeting date and time if scheduled.
08
Review and clarify your notes for accuracy.
09
Distribute the minutes to attendees and any relevant stakeholders.
Who needs minutes of a meeting?
01
Meeting attendees who need to recall discussions and decisions.
02
Absent members who need to stay informed.
03
Managers and executives for record-keeping and accountability.
04
Future attendees for context in subsequent meetings.
05
Any stakeholders referencing the meeting outcomes.
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What is minutes of a meeting?
Minutes of a meeting are the official written record of the proceedings and discussions that took place during the meeting.
Who is required to file minutes of a meeting?
Generally, the secretary or designated individual of the meeting is required to file the minutes.
How to fill out minutes of a meeting?
To fill out minutes, record the date, time, and location of the meeting, list attendees, summarize discussions, note decisions made, and assign action items with deadlines.
What is the purpose of minutes of a meeting?
The purpose of minutes is to provide an official account of what occurred during the meeting for future reference and accountability.
What information must be reported on minutes of a meeting?
Minutes must report the date, time, attendees, agenda items discussed, key points raised, decisions made, and action items assigned.
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