Get the free Select Board Meeting Minutes

Minutes from the regular meeting of the Select Board in the Town of Lyman, held on May 15th, 2023. The document includes discussions about the discontinuance of Old Kennebunk Road, public hearings regarding town meeting warrant articles, and updates on town operations and committee appointments.

How to fill out select board meeting minutes

How to fill out select board meeting minutes

1. Start with the date, time, and location of the meeting.
2. List the names of attendees and note any absentees.
3. Document the approval of previous meeting minutes.
4. Outline the agenda items discussed in the order they were presented.
5. Record any motions made, who made them, and the outcomes (approved/rejected).
6. Summarize key discussions and decisions for each agenda item.
7. Note any public comments or input received during the meeting.
8. Include action items with responsible parties and deadlines.
9. End with the time the meeting adjourned.
10. Review and edit the draft minutes for accuracy before finalizing.

Who needs select board meeting minutes?

1. The select board members who need to keep track of decisions.
2. Citizens who want to stay informed about local governance.
3. Staff members who need to implement the decisions made.
4. Auditors or regulators who may require documentation.
5. Any stakeholders interested in the outcomes of the meeting.

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What is select board meeting minutes?

Select board meeting minutes are official records that document the proceedings, decisions, and discussions that occur during a select board meeting.

Who is required to file select board meeting minutes?

Typically, the town clerk or designated official is responsible for filing select board meeting minutes.

How to fill out select board meeting minutes?

To fill out select board meeting minutes, include the date, time, and location of the meeting, a list of attendees, a summary of discussions, decisions made, and any votes taken.

What is the purpose of select board meeting minutes?

The purpose of select board meeting minutes is to provide a public record of the proceedings, ensure transparency in local governance, and serve as an official account for future reference.

What information must be reported on select board meeting minutes?

Select board meeting minutes must report the date and time of the meeting, members present, a summary of discussions, decisions made, action items, votes taken, and any public comments.