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MATERIALS SOURCE GUIDE March 2023CONSTRUCTION FIELD SERVICES DIVISIONForewordThis manual has been prepared to give information and guidance to personnel associated with sampling, testing and inspection
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Gather necessary information and documents required for your procurement.
02
Identify the specific procurement type you need to fill out.
03
Access the New York State procurement website or portal.
04
Download the relevant procurement forms or templates.
05
Fill out the forms with accurate and detailed information.
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Review the completed forms for any errors or missing information.
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Submit the completed procurement forms as instructed, either electronically or by mail.
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Contractors needing to bid on state-funded projects.
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Government agencies seeking to procure services or products from external sources.
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Non-profit organizations applying for state grants or funding opportunities.
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New York State procurement refers to the process by which state agencies acquire goods and services. It encompasses the planning, solicitation, and acquisition tasks necessary for fulfilling the state's purchasing needs.
Entities that engage in contracts with New York State agencies, including vendors and contractors, are required to file New York State procurement documentation.
To fill out New York State procurement forms, follow the guidelines provided by the state procurement office. Generally, complete the necessary forms with accurate information about the goods or services, pricing, and other required details, ensuring compliance with all regulations.
The purpose of New York State procurement is to ensure that state agencies obtain quality goods and services efficiently and transparently, promoting fair competition and good stewardship of public resources.
Information that must be reported includes the details of the procurement process, the parties involved, the goods and services acquired, contract amounts, and compliance with relevant laws and regulations.
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