Get the free District Board Meeting Minutes

Minutes from the Mid-State Technical College District Board meeting held on December 19, 2022. The meeting included roll call, approval of previous minutes, consent agenda discussions, procurement approvals, updates on academic programs, and various committee reports. Key decisions included program suspensions and approvals, financial matters related to construction bids, and the use of virtual meetings for future board sessions.

How to fill out district board meeting minutes

How to fill out district board meeting minutes

1. Start with the basic information: date, time, and location of the meeting.
2. List the names of attendees, including board members and any guests.
3. Record the agenda items discussed, noting any changes to the original agenda.
4. Summarize the discussions for each agenda item, highlighting key points.
5. Document any decisions made and actions assigned, noting who is responsible for each action.
6. Include any motions made and their results (passed/rejected), along with the names of those who made and seconded them.
7. Note the time of adjournment of the meeting.
8. Review the minutes for accuracy before finalizing and distributing.

Who needs district board meeting minutes?

1. Board members who need to stay informed about discussions and decisions.
2. Administrative staff who require records of the official proceedings.
3. Stakeholders and community members interested in the board's activities.
4. Regulatory bodies or organizations requiring documentation for transparency.

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What is district board meeting minutes?

District board meeting minutes are official written records of the discussions and decisions made during a district board meeting.

Who is required to file district board meeting minutes?

Typically, the secretary of the district board or a designated staff member is required to file the district board meeting minutes.

How to fill out district board meeting minutes?

To fill out district board meeting minutes, start by recording the date, time, and location of the meeting, list attendees, summarize discussions and actions taken, and conclude with the time the meeting adjourned.

What is the purpose of district board meeting minutes?

The purpose of district board meeting minutes is to provide an official and accurate record of the proceedings for accountability, transparency, and future reference.

What information must be reported on district board meeting minutes?

District board meeting minutes must report the date and time of the meeting, names of attendees, summary of discussions, decisions made, and any votes taken.