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This document outlines the emergency procurement process undertaken by the Department of General Services for the urgent installation of a temporary air-cooled system at the Harriet Tubman Shelter. It details the authorization, minimum needs, estimated costs, and justifications for bypassing standard competitive procurement due to critical health and safety issues arising from a malfunctioning HVAC system.
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How to fill out emergency procurement determination and

01
Identify the need for emergency procurement and ensure it meets the criteria for urgency.
02
Gather all necessary documentation and justification for the emergency procurement request.
03
Complete the emergency procurement determination form, including details such as the nature of the emergency, the items or services required, and the estimated costs.
04
Obtain any required signatures or approvals from relevant authorities.
05
Submit the completed form along with supporting documentation to the procurement department.
06
Ensure that the procurement process is expedited to meet the emergency timeline.

Who needs emergency procurement determination and?

01
Government agencies facing unforeseen emergencies or disasters.
02
Organizations requiring immediate procurement to ensure public safety and welfare.
03
Businesses that need to respond rapidly to urgent operational requirements.
04
Nonprofits providing critical services in times of crisis.
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Emergency procurement determination refers to the process of quickly acquiring goods and services in response to unforeseen circumstances that require immediate action, allowing organizations to bypass standard procurement protocols.
Typically, government agencies and organizations that engage in procurement activities are required to file emergency procurement determinations when they need to expedite the acquisition process due to an emergency situation.
To fill out an emergency procurement determination, one must provide details such as the nature of the emergency, the goods or services required, justification for the expedited process, and relevant approvals from authorized personnel.
The purpose of emergency procurement determination is to ensure that organizations can respond quickly and effectively to urgent needs, thereby mitigating risks and addressing situations that could impact public safety or critical operations.
Information that must be reported includes a description of the emergency, the items or services to be procured, the estimated cost, the proposed vendor, and any relevant contractual terms and conditions.
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